Control Procurements manages active contracts: monitoring seller performance against the agreement, processing payments and changes, handling claims and disputes, and formally closing out completed contracts. It protects both parties’ interests and ensures each meets its obligations.
Inspections, audits, and performance reviews verify the seller is delivering to plan. Because contracts are legal instruments, changes must follow the contract’s change provisions, and documentation matters for any later dispute.
Common pitfalls. Letting contract administration lapse so issues surface late; informal changes that conflict with contract terms; weak documentation that undermines claims; and failing to formally close contracts, leaving liabilities open.
Inputs, Tools & Techniques, and Outputs
Inputs
- Project management plan
- Project documents
- Agreements
- Procurement documentation
- Approved change requests
- Work performance data
- Enterprise environmental factors
- Organizational process assets
Tools & Techniques
- Expert judgment
- Claims administration
- Data analysis
- Inspection
- Audits
Outputs
- Closed procurements
- Work performance information
- Procurement documentation updates
- Change requests
- Project management plan updates
- Project documents updates
- Organizational process assets updates